Tag: productivity

Why you should declare your lifespan today.

You are a lean, mean, scheduling machine.

When you have both a destination and an arrival time, you can easily figure out when you need to leave to get to the destination on time.

When you have work to do and a deadline to meet, you know how to complete the work on time.

It’s simple.

The amount of work to be done, and the time allotted, determine the pace. (But not the Picante sauce.)

Pace = Effort / Time

This is the basic computation we do every day to accomplish everything.

It determines how much time we allot to commute to work.

It determines how much time we need to run an errand. Or exercise. Or make whoopee.

When you know the task to complete and the time that task requires you know your start time and your pace.

Life Goals

But when you apply this innate ability to schedule and complete activities to your life goals there is a problem.

Because you don’t know the deadline.

So you don’t know how much time you have to complete the task.

Which means that you can’t determine your start time.

And you can’t determine your pace.

As a result, there is no sense of urgency.

Even to your biggest, most important goals.

The Fix

But there is a simple fix.

Declare your lifespan.

Determine the age that you will die, or no longer be capable of performing the task or achieving your goals.

This exercise helps you live more effectively.

Determine if you will have 100 years or 80 or 60 or 40 or 25.

A declared lifespan provides the proper motivation.

Equally important, it provides the math your brain needs to figure out how to get from point A to point B on time.

It makes your life-goals urgent. Like Foreigner.

Then you can get to work. And achieve your goals within the time you have left.

The deadline is the only way to make the required pace tangible. (Which I always think sounds like the ability to turn into a tangerine.)

It’s Go Time

Set your own death timer and you will find yourself moving faster.

My assumed death provided the timeline I needed to launch my own business.

My assumed death motivated me to write and publish a book.

My assumed death is driving my financial savings, investing and spending.

My assumed death is driving my travel plans.

My false deadlines are making life manageable, goals achievable and days productive. Which makes false deadlines far more attractive than false eyelashes. (What’s up with those thangs?)

Key Takeaway

Declare how much time you have left. It will provide the missing data you need in order to schedule and pace the rest of your life. It will motivate you. And it will enable you to achieve your dreams. It is one of the greatest gifts you will ever give yourself. Because the best way to spend your time is knowing that you are quickly running out of it.

*If you know someone who could benefit from this message, please share it with them.

+For more of the best life lessons the universe has shared with me, check out my new book What Does Your Fortune Cookie Say? from Ripples Media.

Tuesday is the most important workday of the week.

Like cogs in a machine, or tools in a toolbox, every day of the week has a different purpose.

Tuesday is the Do-Day.

After setting the goals and objectives for the week on Monday, Tuesday is the day to make things happen. Bite off big chunks. Pull the long levers. Create evidence of progress.

Tuesday is for tackling. Not tinkering.

Tuesday is for chopping. Not chipping.

Tuesdays should be spent in the shop.

Or in the lab.

Or at your desk and cranking.

Or on the pole and spinning. (If that’s the kind of work you do.)

As Redman said, Tuesday is time for some action.

There should be clear quantifiable evidence of progress by the time you turn off the lights Tuesday night. You should have sunk your treads deep in the soil of your workground, gained traction, and propelled your projects forward.

Tuesdays are great days to work alone. Put away your phone. Hold your calls. Forget about email for a day. And make some frick’n magic.

Spend as much time as you can afford in Total Focus mode.

Remember that scene in Elf when the rest of the workshop is disappointed in Buddy for only making 85 Etch-A-Sketches?

That’s a Tuesday mindset.

Key Takeaway

Tuesday is the difference-maker. Tune out the distractions. Get to your most important work of the week. And make things happen. The progress you make on Tuesday creates momentum that propels you the rest of the week.

*For maximum impact, share this message with your team on a Tuesday morning.

+For other important life lessons the universe is trying to share with you check out my new book What Does Your Fortune Cookie Say? from Ripples Media.

How to have a great day.

I had a really great Christmas Day. In fact, it was nearly perfect. I say nearly perfect because it would have been perfect-perfect if we had seen more family. Or if we had snow. Or if Jesus had stopped by to do an Instagram Live from our house. But given the current conditions, I was happy to celebrate with my wife and 3 kids at home. For this category of celebration, I give my day a full 5 out of 5 Bethlehem stars.

Contributing Factors

This was an exciting holiday because it was the first Christmas in our new home. We moved into the house in September. It is the 5th house my wife Dawn and I have owned. And by Christmas Day not only did it feel like home, it felt like THE home we have been looking for the past 19 years. Which is a great reminder to keep looking for the places in life that make you feel most at home

The home was a great stage for a great day, but we still had to put on a great play. And we did. Our morning began with opening presents, like most Christmas Day celebrations. Then we enjoyed a donut and candy breakfast. We had coffee, cocoa and eggnog to help wash down the sugar with more sugar, Buddy Elf-style. I was a little afraid Wolford Brimley was going to show up to talk to me about diabetes.

Then came the most important part of what made yesterday so great. After breakfast, I asked Dawn, our kids Ava, Johann, Magnus a simple question:

‘What would we have to do today to make this a really great Christmas day?

The answers came quickly:

  • Play Games
  • Watch a Christmas movie
  • Take a nap
  • Enjoy some free time
  • Go for a family walk
  • Enjoy a nice family dinner (#HamNight)
  • Go for a drive to look at Christmas lights

We had a good list. So we ordered the events, baked in some flexibility for the napping and free time, and then we started knocking off the things on our Christmas list.

The Recipe For A Great Day

We had literally written a recipe for a great day. Then one by one, we stirred in each of the ingredients. We spent the day enjoying a few of our favorite things, like Julie Andrews. Only we weren’t wearing our curtains.

The day ended with a great Christmas dinner, followed by a Christmas lights drive, and a family movie. The day was fun, funny and relaxing. We laughed a lot, even for us. We created new memories. And there was a very satisfying and enjoyable feeling of recreational productivity. Which is the feeling of making the most of your free time.

The Bonus

As a fun Christmas bonus, I had friends and family members from across the country share that they had received the new book I just published with Ripples Media called What Does Your Fortune Cookie Say? I received really exciting feedback and photos of my book in homes from New England to Los Angeles, and from Atlanta to Oregon. So far no one has asked for a refund.

I went to bed about 11:30 pm feeling as if I had had the greatest day. Because we had envisioned a great day, designed it, and brought it to life. We made the most of our free time and enjoyed it together. As result, we finished the day feeling both happy and accomplished.

The Thing I Didn’t Do

As an interesting aside, there is one traditional Christmas activity I didn’t do yesterday. I didn’t open any presents. Not one. Dawn and I usually exchange our gifts after the kids have opened all of theirs. But our plan for the perfect day didn’t include our gift exchange. Oops. And by the evening we agreed to push our present opening to tomorrow, like Little Orphan Annie.

The Greatest Gift

My wonderful giftless Christmas was a great reminder that time spent together, making memories, doing our favorite free things, is the greatest gift of all. Well, that and the birth of tiny little 8-pound baby Jesus, who came for our eternal salvation. But you put those two things together and you have one heck of a holiday gift pack.

Key Takeaway

A great holiday doesn’t happen on its own. You have to make it happen. The same holds true of any workday, schoolday, or Saturday. To make the most of your days plan them. Envision your perfect day, then bring it to life. Do this day after day, and you will live the life you imagined.

*If you know someone who could benefit from this message, please share it with them.

**If you like this type of message you can find more stuff like this in my book, What Does Your Fortune Cookie Say?

How I create each day for maximum success.

We all have daily drivers. They are the influencing forces that determine how we spend our time each day. They can be internal or external. Productive or not. (And if we are getting technical, the drivers could also be Donald, Minnie or a 1-wood.)

Your drivers, whatever they are, become your operating system, your scheduler and the determining factor of how you budget your most valuable resource — your time.

What drives your day?

  • A to-do list.
  • Your email inbox.
  • People who call and stop by to talk.
  • Phone notifications.
  • Your success list.
  • Addiction to cat videos and bargain yarn sites 
  • Requests of family and coworkers.
  • There is no driver. Days are just giant improvisations.

To create each day for maximum success, my morning routine involves getting on top of my day before my day gets on top of me. To do this I start with a daily success list.

My Daily Success List

  1. At the top of the page I write the major areas of my life (like my business The Weaponry, my health, my family, my writing etc.) and the related initiatives I am prioritizing. 
  2. Then I write a few motivating cues and phrases about making things happen at the top of the page. Like:
    1. ‘Move all trains forward’
    2. ‘Focus!’
    3. ‘Things do not happen. They are made to happen.’
    4. ‘Get sh!t done!’
    5. ‘More & Better!’
    6. Or dollar values related to goals. (Like Dr. Evil’s $100 BILLION Dollars….)
  3. I list my prioritized actions for the day.
  4. I find time for each of the actions on my calendar.
  5. Then I start attacking the list.   

(Note: WordPress served up a number-on-number outline above, versus numbers-to-letters-to-Roman numerals, which would be clearer. I would try harder to fix it, but I have other things to do today if I want today to be a success.) 

Key Takeaway

Know your goals and long-term priorities and let them drive your days. Start your morning thinking about them. Script action items that help you make progress towards them each day. Find time in your schedule for those actions to make sure you have time to get them done. And protect that time. It is the only way to assure you will make progress each day.

*If you know someone who would benefit from this idea, please share it with them.

The great value of scheduling your Saturdays and Sundays solid.

For most of us, the weekends are our free time. But when you consider that time is your most precious and un-renewable resource, wasting your free time comes at a very high cost. That’s why I employ time investment strategies to help me get the most out of my days.

Yesterday, was a Saturday on my part of the planet. And I only really had one must-do obligation. But I scheduled my entire day on a calendar so that I could get the greatest return on my free time. Here’s what it looked like.

Adam Albrecht’s Yesterday

6:30am Wake Up (I set my alarm for no later than 6:30am every Saturday, Sunday, Holiday and Vacation Day.)

6:45am Read Principles by Ray Dalio (It’s not about Victoria’s family or leaders of high schools)

7:45am Take Ava to driving lessons (I dropped my little girl off to drive around in a car for 2 hours with a dude I had never met. She said the strangest part was that he was listening to sports talk radio. And commercials about erectile disfunction came on at least 3 times during her drive. #awkward )

8:10am: Eat Breakfast (3 eggs)

8:30am: Finish Planning My Day (This is when I finished out my calendar)

9:15am: Clean Bedroom/Bathroom and Laundry (Every Saturday morning I make sure to clean up the stuff I didn’t put away properly during the week. Don’t give me too much credit for the laundry. That’s mostly to-and-from laundry room stuff. Dawn doesn’t trust me to do much more.)

9:50am: Pick up Ava and run to the library. (Ava was alive. And her arms were tired from all the 10-and-2ing. We dropped off Chronicles of Narnia books and picked up 3 science project kits for the kids. Yep, we are those parents.)

10:15am: Yardwork (The kids picked up sticks and I mowed the lawn for the first time this spring. It felt good to get back in the saddle of my John Deere lawn tractor. #shethinksmytractorssexy)

12:00pm: Magnus’ Lacrosse game (First game ever. Only 4 practices to prepare. They won 6-1.)

2:00pm: Eat lunch

2:30pm Nap (I scheduled this)

3:00pm Work on T-shirt Business (I love making t-shirts. And I have bigger plans in the works. Which I worked on at 3pm yesterday.)

3:30pm Organize next steps on my book (I have written a manuscript for my first book. And I needed to focus on what needs to happen next.)

4:00pm Plan next steps for Tucker Hill Properties (The property investment business Dawn and I started has some serious work in the works right now.)

4:30pm Go to the gym with Ava and Johann (My kids and I lift weights together 4 times per week.)

6:15pm Dinner (I eat. It helps me stay alive)

7:00pm Walk with Dawn (We take a regular 1.5 to 5-mile walk-and-talk. It’s good for marriage.)

8:00pm Family Game Night (Mexican Dominoes)

9:00pm Reading (This is the only thing on the calendar that didn’t happen. Because game night went until after 10pm. Then I worked on a puzzle for 20 minutes instead. Because I am a party animal.)

The Result

By scheduling my Saturday full and putting it into my Google calendar I made the most of my day. I prioritized my activities, which were a combination of work, play, togetherness, exercise, and responsibility. And aside from my evening reading, my day went exactly as planned. The time felt well invested and purposeful. And I moved a lot of my important trains forward.

Key Takeaway

Schedule your free time. By making a specific plan for your evenings, weekends, and vacations you will make the most of your ever-dwindling time. It is a great way to feel productive. Yet it lets you bake in your perfect combination of work and play. Plus, by utilizing a time-blocking calendar you face the reality of how much can actually be accomplished in a day. No overestimating. No underestimating. Now if you’ll excuse me, I need to finish this up. I have a lot of other things to do today.

*If you know someone who could benefit from this message, please share it with them.

How to get the most out of each workday.

Yesterday when I arrived at work I sat down at my desk to plan my day at The Weaponry. I firmly believe that you must get on top of each day before the day gets on top of you. #ItsBetterOnTop

Like Lynyrd Skynyrd, I plan my days in 3 steps, mister.

  1. I open up my daily calendar to see my obligations for the day.
  2. I open Stickies on my laptop to see My Priorities List. I created a list that includes my clients, business development efforts, and major life goals.
  3. I open up my notebook and create my Daily Success List.

The Success List

At the top left corner of the page, I write Success List, because names matter. Then I add the date, for historic purposes.

Next, I fill the rest of the header section of the page with my 3 major career goals. I do this to keep them in mind, and to make sure the rest of the day aligns with my major goals. Because each day is like a tool we can use to achieve our dreams. Which means each day is kinda like a dreamcatcher, only without the feathers, string and rearview mirror.

After the page header has been properly transformed into a navigational tool, I begin my list.

Yesterday, I had no external obligations on my calendar. So I was free to make it the perfectly productive day. Which is probably why this topic is top of mind today.

With no meetings of any kind required of me, which is a real rarity, I filled my success list with my priorities.

The list included:

  • Creating a new planning process for one of our service offerings
  • Contacting several clients
  • Prepping for the implementation of our new 401(k) plan
  • Contacting potential future Weapons
  • Reaching out to friends in my network for no good reason
  • Strategic work for a client
  • Creative work for a client
  • Naming work for a client
  • Scheduling a client presentation
  • Reviewing an updated video script
  • Checking in on a logo design project
  • Contacting my tax accountant
  • Contacting my realtor
  • Contacting my favorite banking professional
  • Checking on our plans for an upcoming film and photoshoot

Making It Happen

When I was done creating the list there were 24 action items on it. The 24th action item was the most important. It simply said, Schedule Day Full. Which meant that now that I had my list of things to do for the day, I had to put them on the calendar in order to create a concrete plan to make the day productive. I then filled the rest of my calendar from 9:30 am to 5 pm with actions to take.

This meant that by 9:30 am I had transformed my day of no obligations into a day packed with actions and priorities. As a result, I knocked off 22 of the 24 items on my success list.

I even scheduled an hour for lunch at noon. Because eating food keeps me alive. And like the BeeGees, I find that staying alive is important to my long-term success. Over my lunch hour, I watched several videos on MasterClass, which I have added to my self-improvement program. More on that in another post.

Key Takeaway

Create a Success List every day. Start by listing your long term goals, and let them guide your actions and priorities on a daily basis. Schedule your workday full each day. And make sure to eat lunch and learn something new. Do this day after day, and not only will you cross your daily actions off your list, you will start crossing your long term goals off the top of the page.

*If you know someone who could benefit from this message, please share it with them.

Suddenly it is now or never for your 2020 goals.

You started 2020 with exciting goals to achieve. But the aspirations of New Year’s Day probably feel like a lifetime ago. Whether you set goals specifically for 2020, or goals to achieve in your lifetime, you began the year with something important you wanted to accomplish. If the wild ride that is 2020 has caused goal amnesia, take a moment now to remember your goals for the year. (cue the Jeopardy music…)

It’s go time.

Today is December 1st, and you are down to your last month of 2020. The next 31 days are what you have left to work with to make personal and professional progress this year. Don’t let the remaining time slip away. These are the days to remember. Cause they will not last forever.

Remember, self-imposed deadlines are the key drivers of accomplishment and self-improvement. And as Buddy knows, elf-imposed deadlines are the key drivers of elf-improvement.

Don’t worry if you can’t complete everything in 31 days. A good start is plenty valuable. In fact, the more you can accomplish in the next month, the better you will be positioned for a great 2021.

Things You Can Still Do In December

  • Lose weight
  • Start exercising
  • Read a book
  • Start writing a book
  • Begin a business
  • Create a meetup group
  • Expand your network
  • Look for a new job
  • Volunteer
  • Give Blood (A life goal I accomplished in November.)
  • Learn a new skill ( I just subscribed to Master Class)
  • Develop a new product or service
  • Take a class
  • Learn to ski, skate, scat or ska
  • Improve your business development efforts.
  • Begin to learn a new language
  • Create a plan for your financial security
  • Spend quality time with your family. (Over Thanksgiving my family focused on family game nights again.)
  • Reconnect with an old friend or family member
  • Quit smoking, drinking or drugging (It only takes one day as I wrote about here.)

Pro-gress Tip

Break the goal or project you want to make the most progress on into 31 smaller pieces. Do a little each day. Or break the goal into fewer chunks, depending on what day you first read this post. However, if you are reading this on December 31st I suggest you skip the last 2 paragraphs and get straight to work.

Remember, the best way to eat an elephant is one bite at a time. (I recommend starting with elephant ears covered in powdered sugar and cinnamon.) And the best way to complete your 2020 goals in December is 1/31st at a time.

Key Takeaway

Get going. The rest of the world may use the excuse that the end is near and give up, but the positive procrastinators say It’s Go Time! Don’t let these 31 days slip away. They are your opportunity for progress, change, new beginnings, or completion. It’s not too late to salvage 2020. Let the progress you make over the next 31 days be your holiday gift to yourself.

*If you know someone who could benefit from this message today, please share it with them.

If you want results stop chipping and start chopping.

Not all actions are equal. Which means the return on your invested time and energy is not equal. Occasional effort put into an activity, practice, or exercise is not the same as fully-dedicated effort with a plan, a schedule, and a timer. #TimeToMakeTheDonuts

Chipping

Chipping is the occasional effort you put towards a task. Sometimes you go for a run, eat a salad, read, or play an instrument. Chipping is going to church at Christmas and Easter, which makes you a  Chreaster. Chipping is shooting hoops in the driveway, sometimes, in your flip flops.

Chipping means you partake occasionally, when you feel like it. You write, sometimes. You study, now and then. You work late once a month.    

Chipping lets you say you tried. But it doesn’t move the needle. It doesn’t build momentum. And it won’t help your New Year’s resolution survive until February.

Chopping

Chopping is focusing on your goals, making a plan, writing it down, creating a schedule. Chopping means declaring a goal. Or declaring war. Chopping means setting a timer to your activity. Chopping is creating a habit. Chopping is swinging away and working up a sweat like clockwork. Over and over again. Like Nelly and Tim McGraw.

Key Takeaway

Chipping allows you to say you tried. Chopping brings down the tree.

Between the sunrise and sunset lies the real magic.

This week I am on vacation at the beach. I’ve noticed that people at the beach love sunrises and sunsets. Shocker, I know.

Every morning vacationers and locals alike walk the beach at sunrise and take pictures of the sun coming up. The same think happens each night as the sun sets. It’s almost like a song from Fiddler On The Roof. 

But I notice that no one is taking pictures of the sun in the middle of the day when Earth’s favorite fire ball is in mid arc. But that is where the magic happens.

It is not the beginning or the end that makes the difference. It is the missable middle. When the work is performed. When actions are taken. When time and effort and attention are invested. That’s where the wow of the day lives. It is where the stories of our lives, careers and relationships are formed. Unless you are a lady of the night, or a cat burglar. In which case, I am impressed that you also read blogs. Who knew.

Highlighting the sunrise and sunset is like focusing on the bookends on a bookshelf.  They may be pretty. But they are not the value. The value is on all the pages in the books in between. Be sure not to miss them. They are full of gold.

Key Takeaway

Don’t forget the middle. It is where all the difference is made.

Why you should set an alarm every day.

I am a reflector. I reflect on what went right and what went wrong nearly every day. In the last days of 2019 I reflected on what I did right that year in hopes of doing more of what worked in 2020. Little did I know that a tiny virus was about to create the greatest global disruption in human history. And much of what worked in 2019 would be taboo just months later.

Following my blog post 19 Things That Worked For Me In 2019 I got a lot of positive feedback. People told me they picked up new ideas, were motivated or inspired by some of the activities I wrote about.

However, there was one point that I shared that generated a strong thanks-but-no-thanks response from a large number of readers. Interestingly, it was the #1 thing on my list. It was the action that set up all the other actions.

Set An Alarm.

I set my alarm for 6:00am every weekday, and no later than 6:30am on the weekends. I get up and write, read or workout right away. The alarm helps me get the most out of every day. And I mean every day. Weekends, vacation days, holidays, beach days, leg days and Hollandaise.

When I started this alarming habit several years ago I started gaining traction on my dreams. I started accomplishing more. I felt like I was pulling ahead in life. Because the most valuable time I could find to invest in my goals and dreams was early in the morning.

Buzzer Beater

I am keenly aware of the fact that I will be dead long before I want to be. So I try to do all the things I want to do while I still have the time. And my alarm clock has helped me add hours to my days. Which puts more life in my life. Like Mikey’s cereal.

The Wake-Up Call

If 2020 is the year you are going to make great progress on your lifelong dreams you are going to need some help from your alarm clock. Like Rodney Dangerfield, that little noisemaker doesn’t get the respect it deserves. Because it doesn’t just squawk in your earhole. It can help make your entire life more fulfilling.

When It All Starts.

The idea of a long lazy morning in bed has no appeal to me. The opportunity cost is too high. I started my business early in the morning. I think early. I write my blog early. I work out early.

Early in the morning no one bothers you. You have energy and focus and hope. Take advantage of that. Block your time. And milk it for all it’s worth. #wholemilk

Go to bed early when you can. Get as much sleep as you can. But don’t get to the end of your days with regrets that you didn’t do all that you wanted to do when you had the time to do it.

Key Takeaway

Don’t sleep in on the weekends. Or holidays. Or ever. Set an alarm. Get up. Get things done. Read something. Learn something. Do something. Get more out of your time. And if you don’t have a great reason to get up early on the weekends and on vacation, find one. Your life will be more enjoyable once you do.

*If you know someone who could benefit from this message, please share this with them.